Mid-Columbia Center for Living

Human Resources Employment Specialist

The Dalles, OR
Full Time
Human Resources
Mid Level

Working Title: HR Employment Specialist
Program: Human Resources
Report to: Human Resources Director
Pay Range(dependent on experience):
$24.71-27.81/hour

Location: On-site, The Dalles, Oregon 
Hours/FTE: Monday-Friday, 8:30am-5:00pm; 1 FTE (37.5 hours)
FSLA Status: Non Exempt

This position is initially a 6-month contract.

The HR Employment Specialist is responsible for performing a variety of technical and administrative support functions in the Human Resources department. This role will assist in recruitment and onboarding processes, as well as manage and maintain personnel-related documentation per Agency policy and state/federal regulations.

Mid-Columbia Center for Living (MCCFL) is a Certified Community Behavioral Health Clinic (CCBHC) that specializes in providing services that are both trauma-informed and recovery-oriented to persons / consumers with mental illness and addictions. Trauma-informed care includes safety, choice, collaboration, trustworthiness and empowerment for both clients and staff. MCCFL serves Hood River, Wasco and Sherman Counties and utilizes a consumer-involved, consumer-engaged and consumer-driven model. MCCFL provides a whole-person care approach to adults and children to address both physical and mental health needs. MCCFL offers a variety of programs including a mobile crisis unit, intensive case management, ongoing counseling, community support, supported employment, jail diversion, hospital discharges, hearings and more.

What you'll need:
Any combination of education, licensure, and experience that demonstrates the ability to perform the position’s essential responsibilities. This includes:
  • Combination of two (02) years of education and/or relevant experience.
  • One (01) year of experience in an administrative and/or HR-related support role.
  • Demonstrated proficiency in Microsoft Office (particularly Word, Excel, PowerPoint and Outlook).
  • Strong organizational skills with a high level of attention to detail and accuracy.
  • A Human Resources Certification (e.g., aPHR) is preferred.
  • Must possess a valid Oregon or Washington Driver’s license for infrequent local travel between locations and to attend required meetings and/or trainings or possess an alternate means of reliable transportation.
What you'll do: 
(The following list represents the essential responsibilities (functions) of the position. It does not, however, represent all of the duties the position may be asked to perform):

Support administrative functions of the HR department under the direction of the HR Generalist II:
  • Serve as first point of contact in the HR department; assist Agency workers and respond to general public requests as directed; refer issues outside of the scope of position to appropriate HR staff.
  • Maintain personnel files, assuring documents are filed in a timely manner.  Ensure compliance with state and federal laws; create and maintain volunteer/intern records.
  • Monitor and track employee performance evaluations; prepare and process personnel action forms and documentation related to changes in employee status and pay.
  • Manage and organize the HR email inbox; respond to HR-related inquiries from staff and leadership in alignment with policy and/or laws where applicable; use discretion to determine when requests need to be escalated to other HR staff.
  • Update and maintain information in HR databases; ensure that information is current and accurate.
  • Prepare, update, and maintain a variety of HR-related reports, data, and documentation in compliance with Agency, Union, and state/federal guidelines.
  • Monitor and verify staff certification, licensure, and education; notify staff of expiration and renewal requirements
  • Participate and/or assist in the development of special projects as assigned. 
  • Exhibit a high level of professionalism when interacting with employees from various departments and maintain confidentiality at all times.
  • Regular and reliable attendance.
Support various recruitment functions under the direction of the Talent Acquisition Partner:
  • Compose job postings and other recruitment materials as directed.
  • Place advertisements via print, internet media, and other identified sources.
  • Receive and screen applications as assigned.
  • Schedule and coordinate interviews.
  • Provide information to the public regarding open positions.
  • Conduct pre-employment activities:
    • Conduct reference checks.
    • Prepare offer letters as directed.
    • Ensure that employment materials have been received and other pre-employment functions (e.g. degree verification, drug screening, criminal background checks, driving records) are initiated and/or completed.
    • Provide guidance to new employees during initial onboarding regarding HR- and benefit-related matters; refer new employees to appropriate HR staff as needed for ongoing support.
  • Manage the new hire orientation process:
    • Prepare onboarding materials.  
    • Facilitate new-hire orientation in collaboration with various department leaders.
    • Present HR-related policies and procedures to new hires.
    • Track new hire-specific training and paperwork requirements and ensure timely and accurate completion as it relates to laws and compliance standards.
    • Maintain and track distribution of building keys.
    • Create personnel files for new employees.
  • Provide support in new hire benefit administration: 
    • Update insurance administrator with new employee enrollment information.
    • Ensure that new, eligible employees have enrolled in health and optional insurance benefit systems in the allotted time upon hire.
  • Reconcile invoices for HR expenses.
What we’ll do:
We recognize your value and will strive to keep you engaged and appreciated. The selected candidate will receive:
  • Competitive salary, dependent on experience.

The hiring process:
  1. Application review
  2. Questionnaire (if additional information is needed)
  3. Panel Interview
  4. Possible second-round panel interview
  5. Conditional Offer
    1. DMV Record Review, if the position requires driving
    2. 10 Panel Drug Screen(Although recreational marijuana use is legal in the state of Oregon, you will not be considered for this position if you’re unable to pass a pre-employment drug screening due to federal regulations.)
    3. Criminal History check through Orchards BCU
    4. Reference check
    5. Licensure Primary Source Verification

#LIOnsite #LI-PT1

MCCFL provides reasonable accommodations for qualified individuals with disabilities. To request accommodation in the recruitment or selection process, please contact human resources at 541-288-4359 or email hr@mccfl.org.

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